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Scope

This procedure forms part of JIBC’s Program Completion and Credentials Policy (the “Policy”) and should be followed and applied in relation to awarding Credentials and issuing Program documents under the Policy. Terms not otherwise defined in this procedure are as defined in the Policy.

Procedural Guiding Principles

• �黨��ƷCredentials must be comprised of courses that meet the criteria for Instructional Activity, as per the Instructional Activity – Quick Reference.
• �黨��ƷCredentialed Programs must align with the types of Credentials listed in the Policy.
• �黨��ƷCredentials should align with the credential type definitions established by the Ministry, and must be approved by either Program Council or the Board.

Issuing Parchments & Documents

The Registrar’s Office prepares all parchments and documents attesting to Program completion. Parchments for Credentialed Programs and Honorary Degrees are signed by the Registrar and the President, and conferred at convocation as per the Policy. For programs not included in convocation, parchments and documents are signed by the Dean and issued monthly.

1. The Registrar’s Office runs reports monthly and consults with program areas to identify students who have completed their programs of studies.
2. The Registrar’s office updates program statuses on the student’s official transcript.
3. The Registrar’s office prints Program parchments and documents, and arranges for appropriate signatures.

Nomenclature

• �黨��Ʒwill follow the protocols described by the B.C. Degree Quality Assessment Board in “Guidelines on Naming of Degrees” for all credential types.
• Credentials will be identified before any areas of specialization.
• Program names will follow the guidelines established by JIBC’s Student Information System for displaying on official transcripts.
• Where appropriate, the program name will be followed by a colon, then the field of study, e.g. Certificate in Conflict Resolution: Negotiation.
• Program names will use ampersands (&) in lieu of the word “and,” e.g. Bachelor of Emergency & Security Management Studies.

Credentials

Certificates

Credentials of this type will be named as follows:

• Micro-certificate in [PROGRAM NAME]
• Associate Certificate in [PROGRAM NAME]
• Certificate in [PROGRAM NAME]
• Advanced Certificate in [PROGRAM NAME]
• Advanced Specialty Certificate in [PROGRAM NAME]
• Recertification in [PROGRAM NAME] – NOTE: No longer offered. Listed for historical purposes only.

E.g. Certificate in Collaborative Conflict Resolution

Diplomas

Credentials of this type will be named as follows:

• Diploma in [PROGRAM NAME]
• Advanced Diploma in [PROGRAM NAME]

E.g. Diploma in Law Enforcement Studies

Bachelor’s Degrees

Credentials of this type will be named as follows:

• Bachelor of [PROGRAM NAME] Studies

E.g. Bachelor of Emergency & Security Management Studies

Post Baccalaureate Diplomas

Credentials of this type will be named as follows:

• Post Baccalaureate Diploma in [PROGRAM NAME]

E.g. Post Baccalaureate Diploma in Law Enforcement Studies

Graduate Certificates

Credentials of this type will be named as follows:

• Graduate Certificate in [PROGRAM NAME]

E.g. Graduate Certificate in Intelligence Analysis

Master’s Degrees

Credentials of this type will be named as follows:

• Master of [PROGRAM NAME]

E.g. Master of Intelligence Analysis

Other

Professional Certificates

Professional Certificates appear on official transcripts and will be named as follows:

• Professional Certificate in [PROGRAM NAME]

E.g. Professional Certificate in BC Police Recruit Training

Statements of Completion

While course completion results are recorded on a student’s Official Transcript, there may be circumstances under which separate documentation is desirable. Statements of completion may be used for recognition of completion of individual courses. They may not be issued for completion of a Program. Statements of completion may be in the form of a letter or an unofficial certificate, and may include the length of the course in hours. Statements of completion are not formal �黨��Ʒcredentials and may not be referred to as a “certificate.” They will be named as follows:

With course hours

• Statement of Completion for the [INSERT LENGTH]-hour [COURSE NAME] Course

E.g. Statement of Completion for the 14-hour Introduction to Business Continuity Management Course

Without course hours

• Statement of Completion for the [COURSE NAME] Course

E.g. Statement of Completion for the Introduction to Business Continuity Management Course

Posthumous Credential Notations

The notation “Credential Awarded Posthumously” will appear on the parchment, the student’s transcript and in the convocation program at the next regularly scheduled convocation ceremony.

Rescinding Credentials

Process

Upon receiving information regarding the possibility of academic misconduct or fraud involved in meeting the credential requirements and, consequently, the awarding of the credential, the Institute will conduct an investigation as per Policy 3207 Student Academic Integrity. If the investigation results in a recommendation to rescind a credential, and the President supports the recommendation, it will be forward to the Board for final determination. Only the Board has the power to rescind a credential. 

Transcript Notation

A recommendation to rescind a credential, once reviewed and approved by the Board, will result in a notation on the student’s transcript that the credential is rescinded including the date that the recommendation to rescind the credential came into effect. If, at some later date, the student is admitted and subsequently completes the credential requirements, the initial notation stating that the credential was conferred will be removed from the transcript as well as the notation that the credential was rescinded. These notations will be replaced with the new date on which the credential was conferred.

Related Policies and Procedures 

• 3207 Student Academic Integrity Policy
• 3306 Program Completion and Credentials Policy

Documents and Forms

• (for internal use only)